This policy sets out the basis on which any personal data we collect from you, or that you provide to School of International Futures Ltd (“us”), on our website www.soif.org.uk (“the Site”) will be processed by us.

We provide consultancy, training, research and advisory services (the “Services”).

When we say “you,” we’re referring to the person or entity that’s registered with us to use the Services. In the course of providing the Services, we may collect Personal Information, which means information about you.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is School of International Futures, 49 Brick Lane, London, E1 6PU.

Information we may collect

• Information you provide to us when you use our Services, send us an email, call our team, or post on our website. That information may include your name, IP address, physical address, email address, phone number and other details like gender, occupation and demographic information. We will use the information to provide you with the Services you have requested.
• Survey information that you provide on our website or accessed through an external survey provider. We sometimes use Typeform and you can read their privacy policy at http://www.typeform.com/privacy-policy/. Surveys may be used for research or business development purposes. All surveys are optional.
• Cookies. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information. You can read more about how we use cookies on our Cookies Page.
• SOIFSpace. SOIF runs an online community for foresight practitioners “SOIFSpace”. We use an adapted version of teh open source software Humhub, to deliver this functionality. For more information, please see Humhub’s privacy notice.
• Newsletters. We use a third party provider, Mailchimp, to deliver our newsletters. We gather statistics around email opening and clicks using industry standard technologies. For more information, please see Mailchimp’s privacy notice.
• Information from other services. We may get more information about you, like name, age, and participation in social media websites, by searching the internet or querying third parties (we’ll refer to that information as Supplemental Member Information). We only collect data that’s publicly available or provided by a third party according to its terms of use.

Use and disclosure of your personal information

We may use and disclose your Personal Information for the following purposes:

• To deliver services that you have requested. Where necessary we mare share this information with a third party or with you if necessary.
• To bill and collect money owed to us. This includes sending you emails, invoices, receipts and other relevant financial correspondance. We use third parties for secure credit card transaction processing, and we send billing information to those third parties to process your orders and credit card payments.
• To send you informational and promotional content that you may choose (or “opt in”) to receive. You can stop receiving our promotional emails by following the unsubscribe instructions included in every email.
• To meet legal requirements, or to enforce or protect any of our rights, property or safety (or those of our customers).

We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass on your details to other websites.

When you give us information about another individual for business purposes, you do so on the basis that the other individual has agreed and has consented to the processing of his or her personal data and to the transfer of his or her information abroad and to your receiving on his or her behalf any data protection notices.

If your details change or if you no longer wish to receive information or marketing from us please contact us at support@soif.org.uk

Safeguarding Your Information

The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of support services.

If we need to transfer your personal information to countries which do not provide the same level of data protection as the UK we will put a contract in place to ensure that your information is adequately protected.

By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Payment transactions are always encrypted.

Access to your information

Under the Data Protection Act you can access the personal information we hold on you. Any access request should be addressed to Data Protection Officer.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 29 March 2017.